Privacy Policy

Last updated: January 2024

1. Introduction

Fairborn Legal Associates ("we", "our", "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect information about you when you use our website or engage our legal services.

We are the data controller for the personal information we hold about you. Our contact details are provided at the end of this policy.

2. Information We Collect

Information you provide directly:

• Name, address, email address, and contact details
• Information about your legal matter when you make an enquiry
• Correspondence and communications with us
• Identity documents and verification information
• Financial information necessary for our services

Information collected automatically:

• IP address and browser information
• Pages visited and time spent on our website
• Referring website addresses
• Device type and operating system

3. How We Use Your Information

We use your personal information for the following purposes:

• To provide legal services and advice
• To respond to your enquiries and requests
• To comply with legal and regulatory obligations
• To prevent fraud and money laundering
• To improve our services and website
• To send relevant updates about our services (with your consent)

4. Legal Basis for Processing

We process your personal data on the following legal bases:

• Contract: Processing necessary to provide our legal services
• Legal obligation: Compliance with regulatory and legal requirements
• Legitimate interests: Operating our business effectively and improving our services
• Consent: Where you have given specific consent for processing

5. Data Sharing

We may share your information with:

• Courts, tribunals, and other legal bodies as required
• Regulatory bodies including the Solicitors Regulation Authority
• Third-party service providers who assist in delivering our services
• Professional advisers and insurers
• Law enforcement agencies when legally required

We do not sell your personal information to third parties.

6. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include:

• Encrypted data transmission and storage
• Access controls and authentication
• Regular security assessments
• Staff training on data protection

7. Data Retention

We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including legal, regulatory, and accounting requirements. Legal files are typically retained for a minimum of six years after the matter concludes, though some documents may be retained longer.

8. Your Rights

Under data protection law, you have rights including:

• Access: Request a copy of your personal data
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion of your data in certain circumstances
• Restriction: Request limited processing of your data
• Portability: Request transfer of your data to another organisation
• Objection: Object to processing based on legitimate interests

To exercise these rights, please contact us using the details below.

9. Cookies

Our website uses cookies to enhance your browsing experience. For detailed information about the cookies we use, please see our Cookies Policy.

10. Changes to This Policy

We may update this Privacy Policy periodically. Significant changes will be communicated through our website. We encourage you to review this policy regularly.

11. Contact Us

For questions about this Privacy Policy or to exercise your data protection rights, please contact:

Fairborn Legal Associates
47 Chancery Court
Manchester M2 4WQ
Email: [email protected]

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data protection rights have been violated.